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Unaffiliated Users Policy: Unaffiliated Users Policy

Unaffiliated Users

As per Willamette University Guidelines, the Mark O. Hatfield Library is closed to the general public until further notice. Individuals who feel they have a compelling research need may request access for a research appointment. All such appointments are at the discretion of the University Librarian or their designee.

Requests for access should be predicated on a research need that requires access to items that are unique to the Hatfield Library’s collections and cannot be obtained through Interlibrary Loan by the requester’s home library (public or otherwise).

Requests for Appointments

Requests for access must be made a minimum of 24 hours in advance by filling out our visitor appointment request form at:

Requests must include a specific date and time for access between 9 a.m. and 5 p.m., Monday through Friday. It is generally assumed that research appointments will take less than three hours and be accomplished in one visit. Individuals requiring a longer period or multiple visits will be at the discretion of the University Librarian.

Requirements for Unaffiliated Users

During an appointment researchers, will be asked to:

  • Sign in and acknowledge their compliance with the expectations outlined in the Hatfield Library’s Unaffiliated User Policy
  • Provide proof of COVID-19 vaccination
  • Wear a face mask at all times


Additionally, the following are prohibited in the library:  

  • Use of tobacco products (including chewing tobacco) or vaping
  • Use of rollerblades, skateboards, scooters, or cycles; bicyclists must use the bike rack outside the library
  • Pets (except for service animals)
  • Disturbing others
  • Sleeping
  • Bedding (blankets, sleeping bags, etc.)
  • Baggage containing excessive quantities of personal items
  • Leaving personal items unattended for extended periods
  • Posting materials anywhere in the library other than on the bulletin board in the 24-hour study (material must be stamped before posting)
  • Removal of library materials from the library without authorization through established lending procedures
  • Intentional damage, destruction, or theft of library property or personal property
  • Unsupervised children under the age of fifteen
  • Use of the facility (including study rooms) for non-University sanctioned meetings or business
  • Any other activity or conduct in violation of federal, state, local or campus law, ordinance, regulation or policy