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Submitting Student Theses: How to Submit a Thesis

Submitting Your Thesis


Save it as a PDF in the following name format. After your name, include your major (department), the word "Thesis" to indicate that the file is a thesis, and the year that you finished your thesis. Keep files under 30 MB by zipping files.


Log into the Academic Commons

Go to
Select your thesis department and fill out the following fields:

  • Author: Your last and first name.
  • Title: Include subtitles. DO NOT PUT THE ENTIRE TITLE IN UPPER CASE.
  • Date of Issue: Use the current year.
  • Type: Select Thesis
  • Language: Select English (United States)
  • Subject Keywords: Click ADD after each phrase. Include 5-6 phrases or words that describe the key concepts of your work.
  • Abstract: Use the first paragraph if you don't have an abstract.
  • Faculty Advisor: Include your thesis advisor’s name. 
    *Note: if this field does not appear, add your faculty advisor in the sponsor box.
  • Sponsors: Include the grant name and organization name if you received funding for your project.
  • Description: Include any additional info that doesn't fit within the other catagories here.

Upload File(s)

To upload your file(s)

  • Select your correctly named file. The format is above.
  • Adding a File Description helps distinguish files from each other when including multiple files, such as code, data, graphics, videos, etc. For a thesis, include the term "Thesis."
  • Select UPLOAD FILE & ADD ANOTHER if you need to attach multiple files. 
  • The max file size limit is 30Mb. Please ZIP and compress large files. If files are too large, contact John Repplinger ( for assistance. You will likely need to place it on a shared file so we can upload the file through our administrative interface.

Distribution License

As part of the submission process, you grant the University the right to preserve and provide access the material by future Willamette University students and faculty. At the University's discretion your senior thesis may also be added to a public access collection within Willamette's institutional repository. For more information, see the Academic Commons Intellectual Property Policy.

Verification Process

After your thesis is uploaded, the files and metadata are reviewed by designated subject librarians before it is officially included in the thesis collection.  Corrections and additional details may be necessary, but once the librarian has reviewed the submission it will appear in the Academic Commons. 

Questions and Help

For questions please contact

John Repplinger 

Bill Kelm

Willamette University

Willamette University Libraries

Mark O. Hatfield Library
900 State Street.
Salem Oregon 97301
Pacific Northwest College of Art Library
511 NW Broadway.
Portland Oregon 97209