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Submitting Student Theses: How to Submit a Thesis

Submitting Your Thesis

Save Your File

BEFORE SUBMITTING YOUR THESIS, please save it as a PDF with the following file name format. Include the department of your major and the year that you finished your thesis. Keep files under 30 MB.


Log into the Academic Commons

Go to,20,24
Select your thesis department and fill out the following fields:

  • Author
  • Title (including subtitles. DO NOT PUT THE ENTIRE TITLE IN UPPER CASE.)
  • Date of Issue (Current year)
  • Type (Thesis)
  • Language (English (United States))
  • Subject Keywords: Click ADD after each phrase. Include 5-6 phrases or words that describe the key concepts of your work.
  • Abstract (use the first paragraph if you don't have an abstract)
  • Faculty Advisor (your thesis advisor’s name)
  • Sponsors (Include the grant name and organization name if you received funding for your project)
  • Description (Any additional info goes here)

Upload File(s)

  • Choose your correctly named (format is above) thesis file
  • File Description: Add a brief description of the file.  This is useful for multiple files, such as code, data, graphics, videos, etc. 
  • Select UPLOAD FILE & ADD ANOTHER if you need to attach multiple files. 

The max file size limit is 30Mb. Please ZIP and compress large files. If your file is too large, contact John Repplinger ( for assistance. You will likely need to place it on a shared file so we can upload the file through our administrative interface. 

Distribution License

As part of the submission process, you grant the University the right to preserve and provide access the material by future Willamette University students and faculty. At the University's discretion your senior thesis may also be added to a public access collection within Willamette's institutional repository. For more information, see the Academic Commons Intellectual Property Policy.

Verification Process

After your thesis is uploaded, the files and metadata are reviewed by designated subject librarians before it is officially included in the thesis collection.  Corrections and additional details may be necessary, but once the librarian has reviewed the submission it will appear in the Academic Commons. 

Questions and Help

For questions please contact

John Repplinger