Borrowing Policies: Policies & Fines FAQ

* Notify the library of address or phone number changes.
* Take care of all materials checked out on your card.
* Return all materials that are due by the due date.
* Promptly pay all fines and/or replacement charges for overdue, lost, damaged, or stolen materials.
*Failure to comply with library policies may result in a suspension of borrowing privileges.

No. Library ID cards are non-transferable. Since the card is in your name, you are responsible for all materials, including all fines and/or replacement charges for materials borrowed with your ID card.

Generally circulating materials may be renewed if not requested by another patron or needed for course reserve. If you need an item longer than the assigned due date, you may request the first renewal online or in person. Subsequent renewals must be requested in person at the Circulation Desk with the materials in hand. Materials may not be renewed by telephone.

The library will issue overdue, recall, and other notices via e-mail.

Failure to return library materials by the due date will result in overdue fines. Overdue fines for specific types of borrowers are detailed in the sections below.

Report all lost materials immediately to the Hatfield Library Circulation staff. You are responsible for damaged, lost, or stolen items.
REPLACEMENT FEES:
*Willamette Materials: Cost of the item, or an average replacement billing of $75.00, plus a $15.00 non-refundable billing fee, for a total of $90.00 per item.
*Summit Materials: $90.00 per item
*Interlibrary Loan Materials: $90.00 per item, or the actual cost of replacement as determined by the owning library.

A credit may be issued if a patron returns billed materials, in good condition, immediately after they have been charged.

A Circulation staff member can help clarify circulation policies & billing questions, and any librarian at the Reference Desk can help you find materials or assist you with your research.

Library materials are checked out at the Circulation Desk. You must present a current Willamette University ID card.

UNDERGRADUATE STUDENTS (Including TIUA)
* Books: 6 weeks (Seniors: One Semester)
* CDs: 6 weeks
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): 6 weeks, no renewal
* Summit (Short Loan): 6 days, no renewal
* ILL: Determined by the lending library

GRADUATE STUDENTS (AGSM/LAW)
* Books: One Semester
* CDs: 6 weeks
* Curriculum: 7 days (GSE Students: 30 Days)
* DVDs/VHS: 7 days
* Summit (Long loan): 6 weeks, no renewal
* Summit (Short Loan): 6 days, no renewal
* ILL: Determined by the lending library

All materials are subject to recall after 14 days if needed by another Willamette University student or faculty.

If you do not find the book you want on the shelf, you may be able to get the book from another institution through Summit or Interlibrary Loan. You may also place a hold on the material, so you will be notified when the book is either found or replaced. Consult the staff at the library's reference desk or circulation desk for assistance.

If the item is checked out, you can request the item through Summit. If it is not available through Summit, you may request through Interlibrary Loan, place a hold on the item, or request that it be recalled and held for you. Any item is eligible for recall after it has circulated for 3-14 days. Details can be provided at the Circulation Desk regarding recall policies. When the item arrives from Summit or is returned, you will be notified by email.

Library materials which are needed for course reserve or by another patron are subject to recall. When a recall notice is issued, a new, earlier due date is automatically assigned. Fines will be levied from this new due date. If you receive a recall notice, you must return the item by the new due date or you will be subject to recall fines. Once you return the item, you may place a hold or recall on that item to reserve it when it is returned, or you may request the item through Summit.

All materials have a date due slip attached to them; your date due will be stamped on this slip. The date due slip for books is located in the back of the book. You can also check the due date by viewing your library account online. As a courtesy, overdue notices are sent to you through e-mail or campus mail. Failure to receive an overdue notice, however, does not exempt you from fines owed on overdue materials. Remember that a new, earlier due date is assigned when an item is recalled.

Failure to return library materials by the due date will result in overdue fines.
*Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item. There is a 5-day grace period on Willamette items for current students.
*Fines for Summit and Interlibrary Loan items are $0.50 per item per day, for a total max fine of $20.00 per item.

Faculty may placed articles, books, videos, and more on reserve for their courses. The loan period is shortened to allow equal access to these materials by all students in the course. Present your Willamette University ID card at the Circulation Desk to borrow course reserve materials.

* 2-hour & 4-hour reserves:
$.50 per item/per hour
$25.00 maximum fine per item
* 1-day & 3-day reserves:
$.50 per item/per day
$25.00 maximum fine per item

Items ordered through Summit or Interlibrary Loan may be picked up at the Circulation Desk.

FACULTY & STAFF
* Books: 6 months
* CDs: 6 months
* Curriculum: 30 days
* DVDs/VHS: 30 days
* Summit (Long loan): 6 weeks, no renewal
* Summit (Short Loan): 6 days, no renewal
* ILL: Determined by the lending library

Willamette and TIUA faculty, administrators, and staff have full borrowing privileges at both Mark O. Hatfield Library and the J.W. Long Law Library. This includes Summit and Interlibrary Loan borrowing.

Faculty, staff and administrators may have daily overdue fines waived, but are responsible for paying any replacement charges for lost or damaged materials.
*Overdue fines for Willamette materials are $0.25 per item per day, for a total maximum fine of $20.00 per item. There is a 5-day grace period on Willamette items for faculty, administrators and staff.
*Overdue fines for Summit and Interlibrary Loan items are $0.50 per item per day, for a total maximum fine of $20.00 per item.
*Replacement fee for lost or damaged materials is $90 per item.

To obtain library privileges, proof of current registration is required and must be presented at the Circulation Desk. Academic Listeners must present registration documents from the Registrar's office. Institute for Continued Learning (ICL) participants must present a current ID card or be listed on the current ICLWU registration list.

Academic Listeners and ICL students may borrow Willamette-owned library materials at no cost, as long as they are currently enrolled.

* Books: 6 weeks
* CDs: 6 weeks
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): Not Eligible
* Summit (Short Loan): Not Eligible
* ILL: Not Eligible

Interlibrary Loan and Summit borrowing are not available.

Failure to return library materials by the due date will result in overdue fines. Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item.

Cards for Academic Listeners and Institute for Continued Learning participants expire at the end of each semester or the end of their program. Cards are renewable if there are no outstanding fines or overdue materials and the Borrower still meets criteria for checkout privileges.