Research Guides: Borrowing Policies: Policies & Fines FAQ

Library

General Policies

These are general rules that apply to all patron types.

Responsibilities:
* Notify the library of address or phone number changes.
* Take care of all materials checked out on your card.
* Return all materials that are due by the due date.
* Promptly pay all fines and/or replacement charges for overdue, lost, damaged, or stolen materials.
*Failure to comply with library policies may result in a suspension of borrowing privileges.
May I let someone else borrow my ID card?
No. Library ID cards are non-transferable. Since the card is in your name, you are responsible for all materials, including all fines and/or replacement charges for materials borrowed with your ID card.
What if I still need an item past the due date?
Generally circulating materials may be renewed if not requested by another patron or needed for course reserve. If you need an item longer than the assigned due date, you may request the first renewal online or in person. Subsequent renewals must be requested in person at the Circulation Desk with the materials in hand. Materials may not be renewed by telephone.
How do I receive notices from the library?
The library will issue overdue, recall, and other notices via e-mail.
What if I return an item after the due date?
Failure to return library materials by the due date will result in overdue fines. Overdue fines for specific types of borrowers are detailed in the sections below.
What if I lose or damage materials?
Report all lost materials immediately to the Hatfield Library Circulation staff. You are responsible for damaged, lost, or stolen items.
REPLACEMENT FEES:
*Willamette Materials: Cost of the item, or an average replacement billing of $75.00, plus a $15.00 non-refundable billing fee, for a total of $90.00 per item.
*Summit Materials: $90.00 per item
*Interlibrary Loan Materials: $90.00 per item, or the actual cost of replacement as determined by the owning library.

A credit may be issued if a patron returns billed materials, in good condition, immediately after they have been charged.
Where can I go to get help?
A Circulation staff member can help clarify circulation policies & billing questions, and any librarian at the Reference Desk can help you find materials or assist you with your research.

Willamette & TIUA Students

In addition to the general policies listed above, information specific to Willamette and TIUA students are detailed here:

How can I borrow materials?
Library materials are checked out at the Circulation Desk. You must present a current Willamette University ID card.
How long may I keep materials? (Undergraduates)
UNDERGRADUATE STUDENTS (Including TIUA)
* Books: 6 weeks (Seniors: One Semester)
* CDs: 6 weeks
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): 6 weeks, no renewal
* Summit (Short Loan): 6 days, no renewal
* ILL: Determined by the lending library
How long may I keep materials? (Graduate Students)
GRADUATE STUDENTS (AGSM/LAW)
* Books: One Semester
* CDs: 6 weeks
* Curriculum: 7 days (GSE Students: 30 Days)
* DVDs/VHS: 7 days
* Summit (Long loan): 6 weeks, no renewal
* Summit (Short Loan): 6 days, no renewal
* ILL: Determined by the lending library
Are there any limitations?
All materials are subject to recall after 14 days if needed by another Willamette University student or faculty.
What if the item I need is not on the shelf?
If you do not find the book you want on the shelf, you may be able to get the book from another institution through Summit or Interlibrary Loan. You may also place a hold on the material, so you will be notified when the book is either found or replaced. Consult the staff at the library's reference desk or circulation desk for assistance.
What if the item I want is on loan?
If the item is checked out, you can request the item through Summit. If it is not available through Summit, you may request through Interlibrary Loan, place a hold on the item, or request that it be recalled and held for you. Any item is eligible for recall after it has circulated for 3-14 days. Details can be provided at the Circulation Desk regarding recall policies. When the item arrives from Summit or is returned, you will be notified by email.
What if an item I have is needed by another patron?
Library materials which are needed for course reserve or by another patron are subject to recall. When a recall notice is issued, a new, earlier due date is automatically assigned. Fines will be levied from this new due date. If you receive a recall notice, you must return the item by the new due date or you will be subject to recall fines. Once you return the item, you may place a hold or recall on that item to reserve it when it is returned, or you may request the item through Summit.
How do I know when an item is due?
All materials have a date due slip attached to them; your date due will be stamped on this slip. The date due slip for books is located in the back of the book. You can also check the due date by viewing your library account online. As a courtesy, overdue notices are sent to you through e-mail or campus mail. Failure to receive an overdue notice, however, does not exempt you from fines owed on overdue materials. Remember that a new, earlier due date is assigned when an item is recalled.
What if I return materials after the due date?
Failure to return library materials by the due date will result in overdue fines.
*Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item. There is a 5-day grace period on Willamette items for current students.
*Fines for Summit and Interlibrary Loan items are $0.50 per item per day, for a total max fine of $20.00 per item.
What are reserve materials and where are they located?
Faculty may placed articles, books, videos, and more on reserve for their courses. The loan period is shortened to allow equal access to these materials by all students in the course. Present your Willamette University ID card at the Circulation Desk to borrow course reserve materials.
What are the fines for reserve materials?
* 2-hour & 4-hour reserves:
$.50 per item/per hour
$25.00 maximum fine per item
* 1-day & 3-day reserves:
$.50 per item/per day
$25.00 maximum fine per item
Where can I pick up Summit and Interlibrary Loan materials?
Items ordered through Summit or Interlibrary Loan may be picked up at the Circulation Desk.

Faculty, Administrators & Staff

In addition to the general policies listed above, information specific to Willamette faculty, administrators, and staff are detailed here. Emeritus faculty have the same privileges as current faculty.

How long may I keep materials? (Faculty & Staff)
FACULTY & STAFF
* Books: 6 months
* CDs: 6 months
* Curriculum: 30 days
* DVDs/VHS: 30 days
* Summit (Long loan): 6 weeks, no renewal
* Summit (Short Loan): 6 days, no renewal
* ILL: Determined by the lending library
Are there any limitations?
Willamette and TIUA faculty, administrators, and staff have full borrowing privileges at both Mark O. Hatfield Library and the J.W. Long Law Library. This includes Summit and Interlibrary Loan borrowing.
What if I return materials after the due date?
Faculty, staff and administrators may have daily overdue fines waived, but are responsible for paying any replacement charges for lost or damaged materials.
*Overdue fines for Willamette materials are $0.25 per item per day, for a total maximum fine of $20.00 per item. There is a 5-day grace period on Willamette items for faculty, administrators and staff.
*Overdue fines for Summit and Interlibrary Loan items are $0.50 per item per day, for a total maximum fine of $20.00 per item.
*Replacement fee for lost or damaged materials is $90 per item.

Academic Listeners, Institute for Continued Learning, Willamette Academy Students

In addition to the general policies listed above, specific information is detailed here:

How can I borrow materials?
To obtain library privileges, proof of current registration is required and must be presented at the Circulation Desk. Academic Listeners must present registration documents from the Registrar's office. Institute for Continued Learning (ICL) participants must present a current ID card or be listed on the current ICLWU registration list.
What is the cost of a card?
Academic Listeners and ICL students may borrow Willamette-owned library materials at no cost, as long as they are currently enrolled.
How long may I keep materials?
* Books: 6 weeks
* CDs: 6 weeks
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): Not Eligible
* Summit (Short Loan): Not Eligible
* ILL: Not Eligible
Are there any limitations on items I can borrow?
Interlibrary Loan and Summit borrowing are not available.
What if I return materials after the due date?
Failure to return library materials by the due date will result in overdue fines. Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item.
When must I renew my card?
Cards for Academic Listeners and Institute for Continued Learning participants expire at the end of each semester or the end of their program. Cards are renewable if there are no outstanding fines or overdue materials and the Borrower still meets criteria for checkout privileges.

Alumni

In addition to the general policies listed above, information specific to Willamette alumni are detailed here:

Who is eligible?
Willamette University graduates from the College of Liberal Arts, College of Law, and Atkinson Graduate School of Management are all eligible for an Alumni Borrower card. A photo ID is required (e.g. an Oregon driver's license). Law alumni need to have their library record created at the Law School Library.
What is the cost of a card?
Alumni may borrow free of charge.
How long may I keep materials?
* Books: 30 days
* CDs: 7 days
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): Not Eligible
* Summit (Short Loan): Not Eligible
* ILL: Not Eligible
Are there any limitations?
* Willamette students & faculty are given first priority.
* All materials are subject to recall if needed by a Willamette University student or faculty.
* Interlibrary loan & Summit borrowing are not available.
* Usually, course reserve materials may not be checked out, except by Academic Listeners.
What if I return an item after the due date?
Failure to return library materials by the due date will result in overdue fines. Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item.
When must I renew my card?
Alumni Borrowers' Cards are valid for one year from the date of issuance. Cards are renewable if the Alumni Borrower's library account is still in good standing.

Spouses, Domestic Partners and Dependents

In addition to the general policies listed above, information specific to spouses, domestic partners, and dependents of Willamette faculty and staff are detailed here:

Do I need a Community Borrower's card to use the library?
Willamette welcomes all area residents to use the Mark O. Hatfield Library & J.W. Long Library. A Community Borrower's card is necessary only to check materials out of the buildings. To apply for a Community Borrower's Card, please inquire at the Hatfield Library Circulation Desk during normal business hours. The College of Law Library will honor your Community Borrower's Card in accordance with their policies.
How long may I keep materials?
* Books: 30 days
* CDs: 7 days
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): Not Eligible
* Summit (Short Loan): Not Eligible
* ILL: Not Eligible
Are there any limitations?
* No more than ten items may be borrowed at one time.
* All materials are subject to recall if needed by a Willamette University student or faculty.
* Interlibrary loan & Summit borrowing are not available.
* Course reserve materials may not be checked out, except by Academic Listeners.
What if I return an item after the due date?
Failure to return library materials by the due date will result in overdue fines. Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item.
When must I renew my card?
Borrowers' Cards are valid for one year from the date of issuance. Cards are renewable if there are no outstanding fines or overdue materials and the Community Borrower still meets criteria for checkout privileges.

Community Borrowers

In addition to the general policies listed above, information specific to community borrowers are detailed here:

Do I need a Community Borrower's card to use the library?
Willamette welcomes all area residents to use the Mark O. Hatfield Library & J.W. Long Library. A Community Borrower's card is necessary only to check materials out of the buildings. To apply for a Community Borrower's Card, please inquire at the Hatfield Library Circulation Desk during normal business hours. The College of Law Library will honor your Community Borrower's Card in accordance with their policies.
Who is eligible?
Oregon residents 18 years of age or older who have a Salem/Keizer address may apply for a Community Borrower's Card. (Age restriction is waived for Willamette University faculty/staff dependents). A photo ID and proof of residency are required (e.g. an Oregon driver's license).
What is the cost of a card?
There is a $50.00 non-refundable annual fee for non-Willamette University affiliated borrowers.
Do I still have to pay a fee if I'm associated with Willamette?
The following are not required to pay a fee:

* Spouses, domestic partners, & dependents of Willamette faculty/staff
* Alumni
* Academic Listeners
* Institute for Continued Learning partipants
* Public school teachers associated with the Center for Excellence in Teaching (GSE)
* Emeritus faculty
* NAPCU students, faculty & staff
* SUMMIT students, faculty & staff
How long may I keep materials?
* Books: 30 days
* CDs: 7 days
* Curriculum: 7 days
* DVDs/VHS: 7 days
* Summit (Long loan): Not Eligible
* Summit (Short Loan): Not Eligible
* ILL: Not Eligible
Are there any limitations?
* No more than ten items may be borrowed at one time.
* Willamette students & faculty are given first priority.
* All materials are subject to recall if needed by a Willamette University student or faculty.
* Interlibrary loan & Summit borrowing are not available.
* Usually, course reserve materials may not be checked out, except by Academic Listeners.
What if I return an item after the due date?
Failure to return library materials by the due date will result in overdue fines. Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item.
When must I renew my card?
Community Borrowers' Cards are valid for one year from the date of issuance. Cards are renewable if there are no outstanding fines or overdue materials and the Community Borrower still meets criteria for checkout privileges.

Northwest Association of Private Colleges and Universities (NAPCU)

In addition to the general policies listed above, information specific to NAPCU students, faculty and staff are detailed here:

What is NAPCU?
NAPCU is the Northwest Association of Private Colleges and Universities. This consortium includes the following Oregon members: Cascade College, Concordia, Corban College, George Fox, Lewis & Clark, Linfield College, Marylhurst, Mount Angel Seminary, Northwest Christian College, Oregon Graduate Institute, Pacific University, Reed, University of Portland, Warner Pacific College, Western Evangelical Seminary, and Willamette University.
Who is eligible for a NAPCU card?
Currently enrolled students, faculty and staff of the participating schools are eligible to borrow books and government documents.
How can I borrow books?
Library materials are checked out at the Circulation Desk. You must present a current photo ID card from one of the member institutions, or proof of registration and photo ID, to obtain a NAPCU card.
How long may I keep materials?
* Books: 30 days
* CDs: Not Eligible
* Curriculum: Not Eligible
* DVDs/VHS: Not Eligible
* Summit (Long loan): Not Eligible
* Summit (Short Loan): Not Eligible
* ILL: Not Eligible
Are there any limitations?
* No more than ten items may be borrowed at one time.
* Materials are subject to recall if needed by a member of the Willamette University community.
* Not eligible to place holds or recall materials from other borrowers.
* Interlibrary Loan & Summit borrowing are not available.
* NAPCU patrons are not eligible to checkout AV materials, curriculum, course reserves, reference books, periodicals, or materials in special collections.
What if I return an item after the due date?
Failure to return library materials by the due date will result in overdue fines. Fines for Willamette materials are $0.25 per item per day, for a total max fine of $20.00 per item.

Access Services Librarian

Charity Braceros-Simon

Email Me

Contact:

Mark O. Hatfield Library
900 State Street
Salem, OR 97301

503-370-6673