The library recognizes the importance of gifts of materials or funds to purchase materials. Given the increasing demand for new resources and the ongoing struggle to find sufficient funds to purchase these resources, the library relies on generous donors to supplement the efforts of the University to provide a quality library for the Willamette community.
Gift materials must fall within the scope of the general collection development policy in order to be added to the collection; they must meet the same criteria as materials that are purchased. The library will not accept gifts with conditions as to their disposal or location, unless approved by the University Librarian. The library cannot provide financial evaluation of gifts.
The library does not typically add duplicate copies of materials. If the library has a newer edition of a title or there are newer editions available, the library usually would not add the older edition. The library does not accept materials that are damaged (torn covers, materials with lots of notes or underlining or stains, etc.), textbooks, journal issues, or most audiovisual materials. We also do not accept titles more likely to fit in at a public library rather than an academic library (genre fiction like mysteries or science fiction, coffee table books, cookbooks, etc.). If three or more copies of a particular item are already held by Orbis Cascade Alliance libraries, the library will typically not add a gift copy to the collection.
Individuals who wish to donate money for the purchase of materials may request that materials be purchased in a certain subject area or in support of a particular school, department, or program. Librarians, in consultation with faculty, will be responsible for choosing the actual materials.
In dealing with gifts, the library works in conjunction with University Relations. Large gifts of materials or money for the purchase of materials must be arranged through University Relations. The library, University Relations, or both will acknowledge donors. A Condition of Gift form is available.
Due to limited capacity for processing materials, the PNCA Library is only able to accept a small amount of donated material with prior arrangements made.
The library is able to accept donations of up to 50 books and DVDs that are:
Directly related to PNCA curriculum;
Published within the last 10 years; and
In good physical condition
We are unable to accept:
Periodicals
Self published material
Itemized lists of potential donations must be provided to the library prior to any donation’s acceptance. We cannot pick up or appraise material. Unsolicited donated material is not able to be accepted.
Contact pnca-library@willamette.edu with any donation questions.