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Dissertations & DMin Projects: Step #4: Drafts

PhD Draft Forms & Deadlines

Draft deadlines are subject to change. Check the Academic Calendar.

Degree Draft Thesis Secretary? Form Deadline
PhD Practical Theology 1st Yes 1st Draft Approval November 1
PhD Practical Theology 2nd No 2nd Draft Approval January 15
PhD Religion 1st Yes 1st Draft Approval January 15

PhD Dissertation Drafts

  1. Students obtain regular feedback from their committee members on portions and chapters of their dissertations.
  2. When the committee and the student agree that the dissertation will be ready to defend in time for spring, the student fills out their portion of the relevant draft form and submits both the form and the draft to the Registrar by email. The Registrar will then circulate the draft and collect the necessary signatures.
  3. Depending on the specific program and draft, Thesis Secretary approval may be necessary. See the Deadlines chart for indications about which drafts should be sent to the Thesis Secretary. Within two weeks of receipt, the Thesis Secretary will respond and let students know what steps are needed for Thesis Secretary approval. When these steps are completed, the Thesis Secretary will sign the draft approval form. Essentially, the Thesis Secretary requires a draft that is free of any kind of plagiarism, is accurate in form and style, and has a relatively small number of obvious errors. The Thesis Secretary does not edit or proofread dissertations (students are ultimately responsible for that) but does provide evaluations.

Helpful reminders:

  • Your official and submitted "First Draft" will not necessarily be your first draft as written. Work closely with your faculty to decide whether you are ready to submit an official First Draft.
  • Neither your First nor Second Draft need be your Defense Draft. Your faculty or the Thesis Secretary may have feedback after each draft. Your dissertation should be on its way to finished by the time you are submitting official Drafts, but you still have time to clean it up.

DMin Draft Forms & Deadlines

Draft deadlines are subject to change. Check the Academic Calendar.

Degree Draft Thesis Secretary? Form Deadline
Mentoring DMin 1st Yes 1st Draft Approval December 1
Mentoring DMin 2nd Yes 2nd Draft Approval February 15
SRCPSL DMin 1st Yes 1st Draft Approval December 1
SRCPSL DMin 2nd Yes 2nd Draft Approval February 15
PT DMin 1st Yes 1st Draft Approval  December 1
PT DMin 2nd Yes 2nd Draft Approval February 15


DMin Project Drafts

  1. Students obtain regular feedback from their advisor(s) on their projects.
  2. Your official and submitted "First Draft" will not necessarily be your first draft as written. Work closely with your faculty to decide whether you are ready to submit an official First Draft.
  3. When the advisor(s) and student agree that the project is on track to be finished in time for the current graduation cycle, the studen fills out their portion of the relevant draft form and submits both the form and the draft to the Registrar by email. The Registrar will then circulate the draft and collect the necessary signatures.
  4. Students may receive feedback from the Thesis Secretary after each draft. Within two weeks of receipt, the Thesis Secretary will contact the student and inform them of what steps are necessary for Thesis Secretary approval. Essentially, the Thesis Secretary requires a draft that is free of any kind of plagiarism, is accurate in form and style, and has a relatively small number of obvious errors. The Thesis Secretary does not edit or proofread projects, but does provide evaluations.

Obtaining Publisher Permissions

Claremont School of Theology students should be mindful of copyright restrictions on material used in their dissertations and projects. It is highly recommended that students keep a complete listing of any copyrighted materials you are using or quoting. Though it may be more work up front, you will be glad to have this list later. If you are using commercial / copyrighted material and/or publishing with a commercial distributor, you may have to procure the right to use these

Pay specific attention to your use of:

  • Long quotations
  • Reproduced publications
  • Unpublished materials
  • Poetry
  • Dialogue from a play, screenplay, broadcast, or novel
  • Music
  • Graphic or Pictorial Works
  • Computer Software
  • Sources located on the Internet

Tools like Zotero and EndNote are excellent tools to assist in keeping a complete list. 


Portions of this information were taken from the University of Michigan's Copyright office.
You may visit them online at http://www.lib.umich.edu/copright/